Job Title: Executive Administrative Assistant

Location: Irvine, CA 92606 - Hybrid - 4 days on-site, 1 day WFH
Pay Rate: $37.20/hr.
Contract Duration: 6 Months
Shift: M-F 8:00 AM - 5:00 PM

Job Description: Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

* Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

* Review and approve invoices, reports, memos, letters, financial statements, and other documents.

* Review and approve corporate documents, records, and reports.

* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

* Prepare agendas and make arrangements for committee, board and other meetings.

* Make arrangements for travel, planning meetings, etc.

Skills:

* Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

* Strong ability to work independently and manage one's time.

* Strong ability to keep information organized and confidential.

* Strong ability in event planning.

* Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.

* Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

* High school diploma or GED required.

* 8-10 years experience required.

* Experience working with executives required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.